Creating termbases
A termbase in termbase.io is a database or repository that contains a collection of terms and their definitions, usually within a specific field.
There are three ways to create termbases with termbase.io :
Creating a termbase manually by adding terms directly.
Using Termfactory to build terminology from existing translations.
Importing your existing terminology (tbx, csv, xlsx).
1. Creating termbases manually
Navigate to termbases.
- Navigate to “Resources” by clicking on it in the top bar.
- Select “Termbases” from the available options.
Add a new termbase.
- Click on “+ Add Termbase”.
- Enter the name of the termbase and optionally, add a description.
- Select the teams you want to share this termbase with (optional).
- Click “Save” to create the termbase.
- Once your termbase is created, click on its name.
- Click on “+ Add Language” to define the languages of your termbase.
- Add the languages of your termbase, and then, click on "Save" to finish the process.
3. Add terms manually
- Navigate through the menu of your termbase and select the option called "Terms".
- Then, you can begin adding terms manually by clicking on “Add new term entry”.
- Select the language information of your termbase.
- Then, select the option with the pencil icon to start entering your terms.
- Enter the term, add translations, and provide any additional information such as definitions or context as needed.
- Click the option with this icon
after each entry to ensure your terminology is properly recorded.
2. Termfactory: Build termbases from existing translations
Creating a termbase using Termfactory in termbase.io allows you to automatically build terminology from your existing translations.
Add a new termbase.
- Click on “+ Add Termbase”.
- Enter the name of the termbase and optionally add a description. Then, Click on “Save” to create the termbase.
- Once your termbase is created, click on its name.
- Click on “+ Add Language”, in the upper left corner.
- Add the languages of your termbase.
- Click on “Save” to save the languages of your termbase.
Access translated documents.
- Navigate to “Jobs” in the top menu bar and select “Translations” to view your translated documents.
Send to termfactory
- Find the translated document you want to build terminology from.
- Click on “Send to Termfactory”. This button is located under the “Action” column on the right side of the job list.
- The status of the extraction process will be displayed in the “Status” column. Wait until the process status changes to “Done”.
Review new terminology
- Once the status is marked as “Done”, click on the name of your document to access the newly built terminology.
- The terminology will be displayed, ordered by a confidence score, allowing you to easily identify the most relevant terms.
- You can create tags and assign them to terms in order to filter and structure your terminology. To do so, click on "Create tag".
Send newly build terminology to a termbase.
- Click on “Send terms to termbase”.
If you have not selected the terminology associated with any tag, all the terminology will be sent to the termbase.
- Select the option "Next" to continue. The terminology that you send to a termbase will desapear from the import.
- Send only tagged terms
- Select the existing termbase to which you want to add the terms
Merge the terms
- Click “Merge” to finalize the addition of the terms.
- Click “Show termbase terms” to be redirected to your updated termbase and see the added terminology.
3. Import existing terminology to a termbase
Importing a termbase in termbase.io allows you to quickly incorporate existing terminology data into your resources.
Create a New Termbase: Enter a name for the new termbase, add an optional description, and click “Save”.
Navigate to termbase resources
- Navigate to “Resources” by clicking on it in the top bar.
- Select “Termbases” from the menu options.
Start the import process
- Click on “Import Termbase”.
- Choose “New Import” and select “Existing Termbase”.
- Enter a name for the import, then select your file for import.
Finalize import
- Click “Finish” to start the import and then open the document.
- The imported terminology will be displayed for review.
Send terms to termbase
- Select an existing termbase to add the imported terms.
Merge and review
- Click “Merge” to finalize the addition of the terms to the selected termbase.
- Click “Show Termbase Terms” to view your termbase.