Managing Jobs
Depending on your plan, you may not have access to both types of jobs.
Translation Jobs
Creating Translation Jobs
Navigate to Jobs and select Translations.
Create a new job by clicking on "+ New translation".
Give the Job a name, a Job Id if needed and a description if desired. Select a primary and secondary team if you want to share the job with team members.
If you leave the Name field empty, the document name (including filetype extension) will be used as Job name.
You will only see the “Teams (Primary and shares)” drop-down if you are a member of more than one team.
Upload the file(s) that need(s) to be translated by clicking click here or dragging the files and click Next.
Customize the settings to suit your translation needs:
- Select source and target languages.
- Select the termbase that you want to apply to the translation job if needed.
You must at least select a source and target language in order to go to the next step.
- If you want to apply a translation memory to a job, activate the Translation Memory option to display translation memory settings.
- Select the translation memory that you want to apply to the translation job.
- Select the Minimum match value that will be applied to the job.
Selecting a value of 70% in this field means that when matches found in your translation memory are equal to or above 70%, they will appear in the automatic translation. Any match below this value will not be applied.
- To choose a MT engine activate the Advanced Machine Translation option to display the settings.
If you do not select an MT engine, our standard Termbase MT will be automatically applied to the job.
- Select the Machine Translation Engine that you want to use to translate the job.
- Select MT Quality Estimation Minimum value.
If the selected engine supports MT quality estimation, any pre-translated segment with an evaluation below the selected value will not be applied, skipping the pre-translation for that segment and leaving it empty.
When the configuration is ready click Next to go to the last step.
Click Finish to start the translation job.
Click Refresh the Job Page on the pop up message:
Tracking the Pre-Translation Progress
Once created, your translation job in termbase.io will automatically keep track of its status, showing you how far along the pre-translation process is.
Navigate to Jobs and select Translations to display your translation jobs list.
Working on a Translation Job
Sending a Translation Job to Review
termbase.io enables seamless job review submissions, with revisions acting as workflow steps to improve content, handled by professionals, self-service, or AI. Follow the link to find out more: Sending a job to review
Copywriting jobs
With this feature, users can work on copywriting content with basic formatting. Copywriting involves creating written content, such as ads, product descriptions, or emails, designed to attract the audience.
Creating Copywriting Jobs
There are two ways to create jobs: starting from scratch or uploading a document to edit. Follow the instructions to see how to create them:
Navigate to Jobs and select Copywriting.
Create a new job by clicking on "+ New copy".
Give the Job a name, a Job Id if needed and a description if desired. Select a primary and secondary team if you want to share the job with team members.
On the following screen, you have two options. Select one of them and click Next.
- Use copy template: to create content from scratch or using a template.
- Upload files: to upload a document to edit and work on.
Select a termbase if needed by clicking in Add termbases.
Configure the Source and Target index and click Save.
Click Next and Finish on the next page.
Click Refresh the job page in the pop up message.
How to Edit a Job in termbase.io
You can at any time change the Job name, ID, or description, choose different or additional termbases or translation memories, decide if translation memories should be used during pre-translation, or assign the Job to another team.
Follow these steps to edit a job:
Locate the Job
- Navigate to the Jobs Dashboard in termbase.io .
- Find the job you want to edit using the search bar or by browsing the list.
- Click under "Actions" (⋮) in the last column to the right of your job and select Edit job.
Edit Job Details
- Name and Description: Update the job's name or description to keep it clear and relevant.
- Settings: Modify settings such as target languages, termbases, translation memories, or machine translation engine.
- Files: Add, remove, or replace files as needed.
Save Changes
- Once you’ve made the necessary updates, click the Save button to apply the changes.
Manage workflows
Click on “Manage workflows” in the Job Actions menu to choose or change the workflow, run it, and check how many times a workflow has been run:
Show configuration
Click on “Show configuration” in the Job Actions menu to have the current configuration of the Job displayed, i.e. all resources used in the Job, such as termbases, translation memories, machine translation engines, etc.
Send to termfactory
Click “Send to termfactory” in the Job Actions menu to extract terminology for the Job. After clicking the “Send to termfactory” button in the pop-up, another window will open with a “Go to termfactory ” button to go there and start the term extraction.
Note that a translation should be approved order to extract terminology from its final version.
Update Translation Memories
Click “Update translation memories” in the Job Actions menu to add the translation units of the Job to the Translation Memories.
Keep in mind that the translation units will be stored in the Translation Memory as they are, so they should be approved.
Note that all Translation Memories added to the Job will be updated.
Note that all segments will be saved to the Translation Memories, regardless whether they are confirmed and/or locked or not.
Export Target Files
Click “Export Target Files” in the Job Actions menu to export the target file(s) with the current translation status in a zip file.
How to Delete a Job in termbase.io
If you no longer need a job, you can delete it:
Go to Jobs Dashboard and select one or more Jobs in the first column.
The “Delete selected” button will show up in the top left above the Job.
After you click that button, a pop-up will appear via which you can confirm deletion of the Job(s).
Note that the selected Jobs will be permanently deleted and cannot be recovered. Make sure all data is exported and securely saved in case you would like to recover it later.